Privacy Portal

Candidate Privacy Notice

1. Introduction

Colt Data Centre Services UK Limited and its affiliates (“Colt DCS” or “Colt group”) collect and handle the personal data contained in your job application. This privacy notice applies to the processing of your personal data if you have applied to work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, how long it will usually be retained for and the rights that may be available to you.

You may provide your personal data directly to us by applying to a position through the Colt careers page or through third party agencies or job boards to which you have provided your explicit consent to share your personal data with third parties (employers like us). Colt DCS is committed to providing candidates with the highest standards of Data Protection, thus your personal data will be treated in line with applicable data protection laws, including without limitation the Regulation (EU) 2016/679 (General Data Protection Regulation – ‘GDPR’) and the UK GDPR.


2. Categories of personal data and purposes

Colt is handling the following personal data (i.e. data which can be used to identify you) for the purposes described underneath:

What data?


Login credentials: email address and

For you to create an account at Colt online
recruiting system to apply for a position.

Contact Details: name, surname, email and

To be able to be contacted by Colt DCS for
recruitment related activities which include
setting up and conducting interviews. Also,
with your consent, send you information
about positions within the Colt group which
may be of interest to you.

Location: country/region of residence and
personal address.

 To determine if location is suitable on the
basis of working model of the position (e.g.
partly remote).

Professional and employment related
information: information contained in your
resume or CV, other documents related to
the application or recruitment process (e.g.
cover letter, transcripts, certifications,
licenses), job history (e.g. previous
employment, roles) and citizenship or
immigration information (e.g. for visa
purposes, right to work information).

Educational information: CV, cover letter,
certifications, education information,

Picture/Images/Voice: if you choose to
submit one.

To assess and evaluate your skills,
qualifications and interests against the
position applied for and/or other positions
within the Colt group and ensure that you
are the right candidate for the job role.
To comply with immigration authority
regulations and requests.


3. Legal basis

We must have a legal basis to process your personal data. The legal basis we rely on are the following:

(a) To comply with our contractual obligations to you or to take steps to enter into a contract with you.

(b) To comply with our legal obligations with Labour and/or Immigration local Authorities.

(c) To meet our legitimate interests, which are the solicitation, evaluation, and selection of applicants for employment. To keep your unsuccessful applications for potential future positions within the Colt group.


4. Data Protection Rights

If you wish to exercise your rights of access, rectification, erasure, restriction, portability or objection regarding the profiling of personal Data, please send an email to [email protected]. We encourage you to contact us to update or correct your information if it changes or if the personal data we hold about you is inaccurate. Additionally, you are able to lodge a complaint to the competent data protection authority. However, we take our obligations seriously, so if you have any questions or concerns, we would encourage you to raise them with us first, so that we can try to resolve them.


5. Recipients

Colt may share your personal data with third parties in limited situations, including with:

  • Colt group companies: We may share your personal data with other companies that fall within the Colt group, for example for recruitment purposes, human resource management and internal reporting.
  • Service providers and business partners: We may share your personal data with our service providers and business partners that perform recruitment operations for us. For example, we may partner with other companies to host the recruitment system or with recruitment agencies.
  • Law enforcement agency, court, regulator, tax authority, government authority or other third party: We may share your personal data with these parties if necessary to comply with a legal or regulatory obligation.


6. International data transfers

Colt DCS may transfer personal data or makes personal data accessible to its subsidiaries, subcontractors or otherwise located within or outside of the EEA or UK for the provision of the services. Colt DCS transfers the Personal Data in compliance with applicable Data Protection Laws. The transfers are carried out on the basis of an adequacy decision of the European Union or, failing that, on the basis of appropriate safeguards as the Standard contractual Clauses and, where applicable, supplementary security measures.


7. Retention periods

Your personal data will be retained by Colt DCS as long as it determines it is necessary to evaluate your application for employment. Your unsuccessful application may also be kept to be used for future potential job offers within the Colt group. 


8. Contact details

If you have any questions about the present document, please feel free to contact Colt DCS via email at [email protected].

Last updated November 2023